How to apply for an envelope?

Today, communication in the virtual world has become common for many. It is rare to meet a person who does not have a page in social networks. But sometimes you want to get a letter or a card written by hand. However, during digital technologies and interactive communication, many people just forgot how to make an envelope so that the letter reached the addressee in time. From the correct spelling of address details in many ways depends on the speed of delivery of the mail. In the article we will tell you how to properly arrange a letter envelope, because today, when the Post of the country introduces automated technologies for sorting correspondence, this is especially important.

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Types of

mail envelopes Mail envelope can be purchased not only in the post office, but also in any periodical press kiosk, as well as in stationery stores. Many people the variety of forms often puts before choosing which envelope to purchase, how to properly register it.

The correspondence form has a different purpose and size. There are the following types of items:

• International package. On this type of envelope stamp printed( in the upper right corner).The brand is included in the price of the package.
• Customized package. The stamp is printed on the envelope.
• Empty envelope( without stitches and stamps).
• Envelope with printed stitches. The stamps for sending the package must be purchased separately and glued on their own.

In addition, the envelopes have a different size for the convenience of sealing correspondence. If you send large sheets, documents or greeting cards of non-standard sizes, then you do not need to add them. To send correspondence, you only need to purchase a suitably sized envelope. The cost of shipping will not change, but the price of the package will be higher.

Regardless of the size of the envelope and its type, the filling rules remain the same for any correspondence. First of all, the information on the package should be filled neatly and in a certain sequence.

Important! When sending correspondence at the post office, you can always rely on the existing filling pattern.

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What does the envelope blank look like in Russia?

The envelope form in which correspondence is sent within the Russian Federation has an approved form and includes the following requisites:

1. Information about the sender. Located in the upper left corner and filled in the following order:and the sender's address, the index.
2. Information about the recipient. It is located in the lower right part of the form and is filled in the following order: Name, postal address, index.

Important! For the recipient and the sender the order of writing the postal address is identical.

The envelope for correspondence on the territory of Russia is made of thick paper, on which forms for entering data are printed in a bright black font.

Important! In the Russian Federation it is prohibited to use other forms of envelopes that are not approved by law. Russian post such packages will not be sent.

When filling out the form of mailing it is necessary to adhere to the following rules:

• Address - both the sender and the recipient, must be written in a legible handwriting. It is better to make out a block in block letters.
• No corrections, strikethrough or spelling errors in the spelling of the address are allowed.
• It is not allowed to carry words and abbreviate official names of legal companies.
• An envelope for sending correspondence to the Russian Federation must be completed in Russian. The addresses of the sender and the recipient of postal orders and shipments accepted for shipment within the republics of the Russian Federation may be indicated in the state language of the republic provided they are duplicated in Russian.
• The sender and receiver index must be written correctly. To clarify the information on the correct spelling of the index, it is necessary in a special classifier posted on the Russian mail site.
• The index should be filled in by a special unified form, a sample of which can be found in any post office.
• Stylized index numbers( code stamp) can be written in ink of any color, except for red, green and yellow. Otherwise, the shipment will not be allowed to be sorted.

Important! The Russian Post seeks to switch to automated index recognition systems, so a correctly filled code stamp will reduce the time of delivery of correspondence to the address several times.

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How to apply for a letter?

In order to speed up the processing of correspondence and reduce the time of dispatch, it is necessary to properly arrange the envelope. Follow the next order of filling in the form.

How to fill out information about the sender?

In the upper left corner of the form, fill in the details of the sender:

• In the first line - the full name of the sender( for the citizen), for the legal entity - full or short name. For example, Petrov Petrov Ivanovich, if the sender is an individual. If the sender is a legal entity, it can be abbreviated, for example, from LLC "Style".All data is written in the genitive case.

Important! If a particular employee writes a letter from a legal company, or one of the structural subdivisions of this company draws up correspondence, then it is necessary to indicate this information. For example: from the head of the personnel department Ivanov Fyodor Petrovich LLC "Style".

• In the second line of the form the full address of the sender is filled in the following order:

• The name of the street( avenue, lane).
• House number( building).
• The apartment number( office).
• The name of the settlement( village, urban-type settlement( city), city, etc.).
• Name of the area.
• Republic, region( krai, autonomous district).
• Country name.
• Index.

Important! For example:

From: from Privalov Sergey Igorevich

From: st. Petrova 13 k.3 kv.35 village Chernigivske Petrovsky district, Voronezh region, Russia, 213457

How to fill in the information about the recipient?

In the lower right corner all information about the recipient is filled. All data are filled in the same sequence:

1. Surname, name of patronymic in dative case.
2. Recipient's address: street, house, apartment, town, district, region, republic( krai, autonomous district), state, index.

Important! For example:

To: advertising manager Kanyuka Igor Sergeyevich "Kolokolchik"

To: st.Мира д.15 оф.135 г. Красноярск, Россия, 234567

If the exact address of the recipient is not known, then it is necessary to write "on demand" instead.

The recipient's index is filled in the lower left corner. Use the unified form to write a code stamp, a sample of which, as a rule, is on each envelope. If necessary, specify the addressee's index in the classifier on the Russian mail site. Correct filling of the code stamp will speed up the delivery time of correspondence.

Important! On empty envelopes without specially marked fields the order of registration of the form is saved.

How to apply for a Class 1 envelope?

Class 1 correspondence is always sent in the first place, due to the shorter terms of the shipment itself. The price of such correspondence is slightly higher than that set for sending registered letters.

A distinctive feature of the first class package is the yellow bar located in the middle of the form. The envelope of class 1 is filled in according to the same template as the blank form. All information about the sender and addressee is processed in the same manner as in a conventional envelope with dispatch in Russia.

Important! Weight of a package of 1 class should not exceed 2.5 kg.

How to issue an envelope of a custom letter?

Registration of registered mail with notification occurs in the same way as simple correspondence. The only difference is the filling in of the special notification form, which indicates information about the sender( on the one hand), and the recipient( on the other).

When receiving registered mail, the operator is obliged to issue a check to the sender with the displayed track number, along which it can be tracked. When delivering a custom package to the addressee, the courier must ensure that the signature of the recipient is next to the recipient's data. A sheet with the signature of the recipient is returned to the sender to confirm the delivery of the correspondence to the destination.

Important! When registering information about the addressee, it is necessary to record the full full name and patronymic of the recipient, since according to the "Rules for the provision of postal services", postal items are dispatched after the presentation of identification documents.

Registration of international consignments

To issue an envelope in Ukraine, it is necessary to fill it in the same way as a simple form for correspondence on the territory of Russia. All entries are made in Ukrainian with the obligatory repetition of the country in Russian.

Important! The only difference between the envelope forms for correspondence in Russia and Ukraine is the index. In Ukraine, a five-digit code stamp is used, and in Russia - the index contains six digits.

How to apply for an envelope for a letter abroad?

When sending correspondence to Belarus, Ukraine and other countries of the near abroad, there should be no questions. The rules for the design of forms are identical, and entries can be made in Russian. But for the design of international postal items from Russia, the following rules exist:

• The address is filled in with Latin letters and Arabic numerals.
• The Russian address of the sender is completely repeated in the same sequence as for the Russian addressee without any permutations and transfers. The names of streets, regions and districts are not translated. They are simply written in Latin letters. The only recommended translation is the translation of the city name, for example, Moscow, and not Moskva.
• The foreign address of the recipient must also be entered in Latin letters and Arabic numerals. It is allowed to write the address of the recipient in the language of the country of destination, provided that the name of the state is duplicated in Russian.

Important! When registering the address of the recipient, the national regulations and traditions of the destination country are taken into account, for example, in England and Ireland, the house number and then the street name are first indicated.

If we consider the general scheme for the English recipient, it looks like this:

1. Name( name of the recipient).
2. House number.
3. Street.
4. The number of the apartment( office).
5. City.
6. Index.
7. Country.

Important! Now there is no comma between the house number and the street name. The entire address is written without commas, at the end the point is also not set.

For an example:

From: from Petrov Ivan Mikhailovich

From: st. Victory d.12 square.213 Moscow Russia, 112113, Moscow Russia

To: Spencer Alessandro

To: 5 Green Avenue, Apt.3 Ann Arbor 48104 USA, USA

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Print on envelopes online

The design of correspondence forms is a responsible and rather laborious process, especially if you are sending out thousands of mailings. In this case, it is advisable to use a specialized program for printing envelopes. For example, a convenient and quality editor "Mail Envelopes" from AMS Software.

To use the software for printing envelopes, the user suffices:

1. Enter information about the sender and the addressee.
2. Choose the template of the required format
3. Print ready envelope.

Important! The program includes a built-in template for filling in the form and all fields are entered automatically from the database. In addition, the software is equipped with a friendly Russian-language interface, which provides an easy and comfortable work in this program.

Communicate with each other more often both in the virtual world and live. We hope that our information will help you to establish correspondence with those people who do not have their own page on the Internet, but they really want to "hear" you. Glad your relatives and relatives with letters written by your own hand, because in this way you can give them a piece of your soul.